flow321 automatically requests documents via WhatsApp, recognizes and checks driving licenses and ID cards, and sends contracts or other documents straight to digital signature with FlowSign.
Choose your industry and see directly how FlowDocs manages documents and deadlines, and how FlowSign handles signatures digitally.
Flow321 automatically requests documents, monitors deadlines, and files signed documents centrally.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
Flow321 automatically requests the new document from the driver.
A new driver receives the contract directly via WhatsApp for signature.
Contracts, inspections and insurance policies are matched to the right property or service provider and renewed on time.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
The current inspection report is requested and matched directly to the property.
The rental agreement is sent to the parties and stored under the property after signing.
Employee and subcontractor certificates stay up to date. Contracts and confirmations are signed digitally.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
Employees and subcontractors submit up-to-date qualification records.
Contracts and site agreements are sent digitally and archived.
Flow321 brings together mandatory briefings, permits and occupational health records for production and maintenance.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
Qualifications, briefings and inspection logs stay up to date.
Employees confirm new requirements or process changes digitally.
Guarding certifications, ID cards and deployment agreements are checked, monitored and signed centrally.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
ID cards, training and official records are requested in good time.
Guards sign duty instructions and commitments digitally.
Flow321 keeps briefings, ID cards and customer agreements up to date even with a large mobile workforce.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
Training certificates and site permits are automatically re-requested.
Employees confirm site rules and safety requirements digitally.
Professional certificates, continuing education and occupational health records are managed securely and renewed on time.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
Continuing education, background checks and health certificates stay up to date.
Consent forms and internal agreements are completed digitally with ease.
Qualifications, hygiene briefings and consent forms are managed and signed in a fully traceable way.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
Professional and qualification records are monitored centrally.
Consent, data protection and treatment documents are signed digitally.
Certificates, operator agreements and mandatory records can be managed centrally across many locations.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
Licenses, insurance policies and training certificates from all locations are collected centrally.
Contracts, standards and changes are sent to partners digitally.
Flow321 connects employee documents with the inspection and maintenance records of hotel operations.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
Mandatory inspections and training are obtained on time.
New employees sign contracts and agreements directly on their smartphone.
ID cards, security clearances and training are seamlessly monitored for employees and partner companies.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
ID cards, safety briefings and permits stay up to date.
Employees and service providers confirm requirements digitally.
Technical qualifications, safety certificates and partner contracts remain centrally traceable.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
Qualifications, inspections and approvals are monitored automatically.
Work releases and safety agreements are signed digitally.
Contracts, approvals and mandatory records are requested, signed and archived in a structured way.
Choose your industry and see how FlowDocs manages documents and FlowSign digitizes signatures.
Certificates and research and teaching records are managed centrally.
Contracts, consents and project agreements are completed digitally.
flow321 uses something everyone already has installed: WhatsApp. No new app, no password, no training required.
The employee photographs their document and sends it via WhatsApp to the company number. Done — no uploading, no login.
flow321 recognizes the name, document type and expiry date, matches the photo to the right person, and checks whether everything looks plausible.
If a document is about to expire, flow321 automatically sends a reminder to the employee — long before it becomes a problem.
As soon as a photo arrives, your team’s overview updates automatically — who’s complete, who’s missing something, where things are getting tight.
Employees send photos straight from the chat app they use every day anyway — no extra tool.
Name, document type, expiry date and other fields are read directly from the photo.
Every document is tracked. If something is about to expire, your team knows before the employee does.
Freely define which documents each role needs — a driver, a foreman, a care worker.
If recognition is confident, the document is approved right away — otherwise it goes to a quick check in the inbox.
At a glance: who’s complete, who’s missing something, where things are getting tight.
With FlowDocs, employees simply send documents via WhatsApp. flow321 reads out the key details, matches the document to the right person, and sends reminders in good time before anything expires.
With FlowSign, you send, sign and track documents fully digitally. The recipient gets the signature link directly via WhatsApp, signs online, and the completed document is filed neatly in flow321.
„We used to keep IDs in a binder and hope nobody asked. Now we see at a glance who needs what, and our drivers just send a photo."
All prices are net, plus applicable VAT.
Start small and grow with your team. The Business plan starts with a transparent introductory price in the first year.
Basic setup, tenant, first document types and a short walkthrough.
Import existing employee and document data from Excel or CSV.
Team training for administrators and custom processes.
FlowSign is included in every plan: 10 signatures/month included, each additional signature €1.79 net.
All services are optional. flow321 can always be set up and used on your own.
No. They send the photo to a normal WhatsApp number — just like a message to a colleague.
The document goes to a short review step for your team instead of being applied automatically. Better to take a quick look than risk an incorrect match.
Yes. You set up roles and their required documents yourself — a driver needs different documents than a care worker.
Your documents are visible only to your company. Every WhatsApp number is matched to exactly one employee and one company — no photo is accepted without a match.
Your documents and employee data are hosted on servers in the EU. For individual functions such as WhatsApp delivery, we work with carefully vetted sub-processors. Details are available in our data processing agreement (DPA).
We use the official WhatsApp Business API via a certified provider — not the private WhatsApp app. Messages and documents are processed and stored exclusively within flow321, not in a private chat list.
Yes. We provide every customer with a DPA under Art. 28 GDPR listing all sub-processors used. You receive it during onboarding or on request at contact@flow321.com.
The basic setup — creating the company, defining the first document types, inviting the first employees — takes just a few minutes. Depending on team size and the number of roles/document types, fully setting up all employees can take a bit longer.
FlowDocs is flow321’s document module. Employees send documents directly via WhatsApp. The system recognizes document type, person and expiry date, matches the file automatically, and sends reminders in good time before expiry.
FlowSign is flow321’s signature module. You can send documents digitally for signature, track their status, and file signed documents neatly within the system. Every plan includes 10 signatures per month; each additional signature costs €1.79 net.
Yes. You can try flow321 free for 30 days with no obligation. Alternatively, we can show you flow321 with your own document types in a short demo.
A short, no-obligation demo with your own document types — 15 minutes that save you hours of searching every month.
Request a demo